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Privacy Policy & Photography Notice

A Stage for the Future

Last updated: 15 September 2026

We believe people should know how their information is handled and how their moments at the festival may be shared. This page explains how A Stage for the Future and the Cypriots–Chinese Women & Children Association (CWCA) handle personal information and photography/video taken during the festival.

1. Who We Are

The organisation responsible for the processing of personal data collected through the A Stage for the Future website and related activities is:

Cypriots–Chinese Women & Children Association (CWCA)
Cyprus

Email: info@cwca-cyprus.org
Website: www.cwca-cyprus.org

For any privacy-related question or request, please contact us at info@cwca-cyprus.org.

2. What Information We Collect

Depending on how you interact with us, we may collect:

  • Your name

  • Email address

  • Telephone number, where you choose to provide it

  • Information contained in messages or enquiries

  • Information submitted through volunteer applications

  • Information submitted through performer, artist, workshop or other participation applications

  • Information provided by parents or legal guardians in connection with children's participation

  • Your name and email address when reserving an Explorer Package

  • Technical information collected through the operation of our website, such as browser, device and website-usage information

We aim to collect only information that is reasonably necessary for the relevant purpose.

3. How We Use Your Information

We may use personal information to:

  • Respond to enquiries

  • Communicate with visitors, participants, volunteers, artists, schools, parents and partners

  • Process Explorer Package reservations

  • Organise festival activities and participation

  • Process volunteer and participation applications

  • Communicate important information about the festival

  • Administer and improve our website

  • Maintain website security

  • Understand how visitors use our website

  • Meet applicable legal and administrative obligations

  • Document and promote A Stage for the Future and its activities

We do not sell or rent your personal information.

4. Explorer Package Reservations

When you reserve an Explorer Package, we collect your name and email address to process your reservation and provide information about the package and the festival. This information is processed for the performance of the reservation agreement.

5. Volunteer and Participation Applications

Information submitted through application forms is used to evaluate and manage your participation in the festival. We process this information based on our legitimate interest in organising the event and, where relevant, for the performance of a participation agreement.

6. Children and Young People

We take special care with information related to children. Festival registration for minors must be completed by a parent or guardian. We only collect information about children that is necessary for their safe participation in festival activities.

7. Legal Bases for Processing

  • We process your information based on one or more of the following legal bases:
  • Your consent (e.g., for certain cookies or marketing)
  • Performance of a contract (e.g., Explorer Package reservations)
  • Our legitimate interests in hosting, promoting, and documenting the festival
  • Compliance with legal obligations

9. Website, Cookies and Analytics

Our website uses cookies to enhance navigation and analyze site traffic. This helps us understand how visitors use our website and maintain security. You can manage your cookie preferences through your browser settings.

10. Social Media

Interacting with us on social media platforms is subject to the privacy policies of those specific platforms. We encourage you to review their terms.

11. Who May Receive Personal Information

We only share information with trusted service providers who help us run the festival, such as ticketing platforms and email services, under strict confidentiality agreements. We may also share information with our professional advisors and where required by law.

12. International Transfers

If data is transferred outside of Cyprus, we ensure that appropriate safeguards are in place to keep your information secure and that such transfers comply with applicable data protection laws.

13. Data Security

We implement technical and organizational measures to protect your data from unauthorized access, loss, or destruction. This includes the use of secure servers and internal access controls.

14. How Long We Keep Information

We keep your personal information only as long as necessary for the purposes for which it was collected or to comply with legal requirements. Retention periods vary depending on the nature of the data and the purpose of processing.

15. Your Data Protection Rights

  • You have the following rights regarding your personal information:
  • Access and information about how we use your data
  • Correction (rectification) of inaccurate or incomplete data
  • Deletion (erasure) of your data in certain circumstances
  • Restriction of processing
  • Data portability
  • Objection to processing based on our legitimate interests
  • Withdrawal of consent at any time, where we rely on consent

16. Complaints

If you have concerns about how we handle your data, you have the right to lodge a complaint with the Cyprus Data Protection Commissioner. However, we would appreciate the opportunity to resolve any concerns with you directly first.

17. Third-Party Websites

Our website may contain links to other sites. We are not responsible for the privacy practices or content of these third-party websites. We encourage you to read their privacy notices.

18. Changes to This Policy

We may update this policy periodically to reflect changes in our practices or legal requirements. Significant changes will be announced on our website and updated with a new 'Last updated' date.

19. Contact Us

For any questions regarding this Privacy Policy or your personal data, please contact us at info@cwca-cyprus.org.

8. Photography & Video at A Stage for the Future

A festival full of moments worth remembering

Wide banner graphic for Notice of Filming and Photography, white background with green icons and multilingual text

At A Stage for the Future, we capture the magic of creativity and community through professional photography and videography. These visuals help us share the festival's spirit and support our charitable mission.

Children

We prioritize the privacy and safety of all participants, especially children. Our photographers are briefed to be respectful and discreet.

Festival notices

  • By entering the festival grounds, you consent to being photographed and filmed.
  • These materials may be used for marketing, promotional, and archival purposes.
  • If you prefer not to be captured, please speak to one of our official photographers or visit the information desk.
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